University of Illinois at Urbana-Champaign Police Training Institute

Board & By-Laws

Officers of the Police Training Institute Alumni Association shall be the President, Vice-President, Secretary and Treasurer. The officers shall be elected bi-annually by a majority vote of the voting membership present at the annual meeting. The Executive Board consists of five (5) members to include the President, Vice-President, Secretary, Treasurer, the Director of PTI and 2 members appointed by the President and 2 members appointed by the Director. Each appointed member serves a two (2) year term.

Officers

Dr. Darryl Stroud, President
Shawn Naylor, Vice President
Lois Welling, Secretary/Treasure

Executive Board Members

Dr. Michael Schlosser, Director PTI
John Pate
Paul Goldasich, Jr.
Charles Exner
John Krupa

By-Laws

ARTICLE 1: NAME

The name of this corporation shall be the University of Illinois Police Training Institute Alumni Association; doing business as PTI Alumni Association.

ARTICLE 2: REGISTERED AGENT & PRINCIPAL OFFICE

a. Registered Agent: The registered agent in charge shall be the current business manager of the Police Training Institute. The registered office in the State of Illinois is to be located at 1004 S. Fourth Street in the City of Champaign, County of Champaign, and State of Illinois 61820-6104.

b. Principal Office: The principal office of the corporation shall be at 1004 S. Fourth Street in the City of Champaign, County of Champaign, State of Illinois 61820-6104.

ARTICLE 3: PURPOSE

The purpose of this corporation and the objects and purposes to be transacted, promoted, and carried on are to assist the Police Training Institute at the University of Illinois in providing needed training to criminal justice personnel.

a. Statement of Purpose: This is a non-stock, non-profit corporation. The purpose of the corporation is to engage in any lawful act or activity for which non-profit corporations may be organized under the General Corporation Law of Illinois.

b. In the furtherance of its goals, the corporation will convene seminars and meetings to provide its members with current training, educational methods and techniques, and related newsletters to bring together ideas and information through peer association.

ARTICLE 4: MEMBERSHIP

The corporation will seek its membership from the broad spectrum of the law enforcement community to include, but not limited to PTI graduates, public law enforcement agencies, military law enforcement agencies, university and college law enforcement agencies, private security/investigative agencies, both public and private academies, colleges, universities and institutions involved with law enforcement training and education.

Classes of membership and qualifications: There shall be three (3) classes of membership among those meeting the qualifications set forth in Article IV.

• Active – Limited to any graduate of a Police Training Institute course or a past or present employee of PTI. Every Active dues paying member in good standing shall have a vote.

• Associate – An individual who wishes to provide support to the organization by paying dues and is sponsored by an Active member, who is in good standing. Associate members shall not have the right to hold office or vote for the election of officers.

• Honorary – The President, with the advice and consent of the Executive Board, may appoint qualified persons to honorary membership. Such honorary members shall not have the right to hold office or to vote and shall be exempt from the payment of dues. Honorary memberships shall be issued for the term of the appointing authority.
  
  

Privileges to Membership: Only active members shall be entitled to vote for officers or hold office. All classes of members shall be entitled to participate in meetings, training, social activities, committees, and vote on related motions.

ARTICLE 5: DUES

The Executive Board, shall determine the amount of dues to be paid by the membership.

Membership shall be by calendar year with dues payable at the end of each calendar year. Dues received with applications for membership after the first day of October shall be considered paid up to and including the following year.

ARTICLE 6: VOTING

Officers of this Association shall be: President, Vice-President, Secretary, and Treasurer.

The officers shall be elected bi-annually by a majority vote of the voting membership present at the annual meeting. All officers shall take office at the conclusion of the bi-annual meeting.

ARTICLE 7: OFFICERS

President

a. The President shall preside at all meetings of the Association and shall act as chairman of the Executive Board. He/she shall appoint such standing and special committees as are authorized by this constitution or by the Association or its Executive Board. The President shall be responsible to the Executive Board for the proper functioning of all committees and shall perform such other duties as may from time to time be assigned to him/her by the Executive Board or by resolution of the Association.

b. The President shall appoint a parliamentarian to give advice to the chair and, when requested, to any other member.

Vice-President

The Vice-President shall perform such duties as may be assigned by the President. In absence of the President, the Vice-President shall perform the duties of the President of the Association.

Secretary

a. The Secretary shall be responsible for ensuring that proper and timely notice is given of all meetings of the Association and of the Executive Board.

b. The Secretary shall keep a record of the minutes of such meetings.

c. The Secretary shall be responsible for the records and conducting correspondence of the Association at the direction of the President.

Treasurer

a. The Treasurer shall be responsible for the collection of all dues and other monies owed to the Association.

b. The Treasurer shall cause the disbursement of all funds for expenditures duly authorized and in accordance with PTI Alumni Association’s Financial Policies.

c. The Treasurer shall be the Chair of the Finance Committee.

ARTICLE 8: NOMINATIONS

There shall be a nominating committee consisting of three (3) active members. The nominating committee shall develop nomination and election procedures subject to the approval of the Executive Board.

ARTICLE 9: EXECUTIVE BOARD

a. Composition: The Executive Board shall consist of nine (9) members to include the President, Vice President, Secretary, Treasurer, the Director of PTI and 2 members appointed by the President and 2 members appointed by the Director.

b. Terms of Office: Each appointed member shall serve a two (2) year term.

c. Duties: The Executive Board shall be the governing body of the Association and shall have authority to take all appropriate measures and to perform all duties required to accomplish the objectives of the Association.

The Executive Board shall establish a formal procedure for the conduct of the business affairs of the Association in accordance with the provisions of this Constitution. Included are

• membership procedure

• regulations governing the budgeting, receipts, custody, disbursements of, and accounting for the Association’s funds, purchases, contracts, travel vouchers, and other expenditures

• employment and compensation of staff

• the order of business and conduct of annual meeting

• the adoption and use of the official seal and insignia of the Association

The Executive Board may authorize appointments as may be deemed necessary to carry on the work of the Association.

d. Meetings: The Executive Board shall convene at a time and place specified by the President, and at such other times as a majority of the Executive Board may determine. Five (5) members of the Executive Board shall constitute a quorum.

ARTICLE 10: MEETINGS

Annual Meetings

a. The annual meeting of the Association shall be held in April at a time and place determined by the Executive Board and shall be for the purpose of installing the officers, receiving reports of officers and committees, and for the conduct of any other business that may arise.

b. The annual Executive Board meeting shall be held in January at a time and place determined by the President and shall be for the purpose of receiving reports of officers and committees and conducting any other business that may arise.

c. The membership shall be notified in writing at least 30 days prior to the annual meeting date.

d. A quorum for the annual meeting shall consist of that actual number of persons present at the annual meeting.

e. The rules contained in the current edition of “Robert’s Rules of Order Newly Revised” shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with the bylaws and any special rules of order the Association may adopt.

ARTICLE 11: AMENDMENT OF BYLAWS

a. Proposed amendments to the bylaws must be submitted in writing to the Executive Board at least thirty (30) days prior to the annual Executive Board meeting. The Executive Board must approve the proposal by a two-thirds vote to be presented at the annual meeting. Such action may be ratified at the annual meeting by a two-thirds vote of the Active members present at the annual meeting.

b. Voting upon amendments shall be limited to proposals that have been studied, discussed and subsequently presented at the annual meeting by the Constitution and bylaws Committee.

c. Voting on amendments initiated by motion from the floor shall not be permitted. Proposed amendments must first be submitted to the Constitution and bylaws Committee for study and presentation to the Executive Board for its recommendation prior to being voted upon.

d. Proposed changes to the bylaws shall be disseminated to the members.

e. The Secretary shall send notice of all amendments that have been made in accordance with the above provisions to all members.

f. Temporary legislation may be enacted through resolution, not inconsistent with the Articles of Incorporation, by a majority vote of the Executive Board, provided the legislation proposed is of a temporary nature, effective only until the next annual meeting.

ARTICLE 12: EARNINGS

No part of the net earnings of the corporation shall benefit or be distributed to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions.

Article 13: Executive Board Liability:

The Executive Board of the corporation, shall not be liable to either the corporation or its members for monetary damages for a breach of fiduciary duties unless the breach involves: (1) an officer’s or director’s duty of loyalty to the corporation or its members; (2) acts or omissions not in good faith or which involve intentional misconduct(s) or a knowing violation of law; (3) a transaction from which the officer or director derived an improper personal benefit.

ARTICLE 14: DISSOLUTION

Upon dissolution of the corporation, the Executive Board shall, after paying or making provisions for the payment of all of the liabilities of the corporation, dispose of the assets of the corporation exclusively to the University of Illinois Police Training Institute.

Amendment 1

Amendment of the Constitution and bylaws of the University of Illinois Police Training Institute Alumni Association, effective March 31, 1999. Article 4 Classes of Membership and Qualifications of the above-referenced Constitution and bylaws shall be deleted in its entirety and replaced by the following:

Article 4 Classes of Membership and Qualifications:

There shall be four (4) classes of membership among those meeting the qualifications set forth in Article IV.

• Active – Limited to any graduate of a Police Training Institute course or a past or present employee of PTI. Every Active due paying member in good standing shall have a vote. Dues for an Active membership, determined by the Executive Board, are payable each year.

• Life – Limited to any graduate of a Police Training Institute course or a past or present employee of PTI. Every Life due paying member in good standing shall have a vote. Dues for a Life membership, determined by the Executive Board, are paid at the time of a submitted Life membership application.

• Associate – An individual who wishes to provide support to the organization by paying dues and is sponsored by an Active member, who is in good standing. Associate members shall not have the right to hold officer or vote for the election of officers.

• Honorary – The President, with the advice and consent of the Executive Board, may appoint qualified persons to honorary membership. Such honorary members shall not have the right to hold office or to vote and shall be exempt from the payment of dues. Honorary memberships shall be issued for the term of the appointing authority.